New or returning employees must create or update their personal profile in the Orange County Public Schools Identity Management (MyID) system.   This profile is what gives you access to the district network, and activates your email account.  

You must have the following to begin this procedure: an OCPS personnel number.  A unique personnel number is assigned to each employee when they are hired, and you will keep this personnel number through the entirety of your employment with OCPS (even if there are gaps in your employment).   If you do not know what your personnel number is, check with your school or department secretary or supervisor to obtain this information before attempting to create or update your personal profile. 

Go to http://myid.ocps.net and select Create/Update Your Profile from the menu.   The system will walk you through the necessary steps to create or update your profile.   Additional information can be found here:  Creating Your MyID Profile Word.doc

For technical assistance, contact the Information Technology Services Help Desk by phone at 407-317-3375.

The employee portal, frequently referred to as MyOCPS, can be accessed at https://sapportal.ocps.net/irj/portal.   The portal may be used to view your pay stub, update or change your address, phone number or emergency contact information, update or change your direct deposit information, complete the annual insurance benefits enrollment, see your paid time off leave balances, request or enter a day of leave, or for certain positions complete a timesheet.   The portal is available 24/7 to all employees. 

This portal requires the employee to logon with their personnel number and network password.   If you are a new or rehired employee, you must know your personnel number and must first activate your network (Active Directory) account (see previous topic on how to complete this step if you have not already done so).

Direct Deposit is mandatory for all employees at Orange County Public Schools.

New employees must complete the online direct deposit form.  New employees who do not complete the online direct deposit form will receive their first scheduled paycheck as a paper check that will be mailed to the address on file for the employee.  Any future checks will be held in the Payroll Services department until the employee completes the online direct deposit form.

Instructions for completing the online direct deposit form can be found here (this is a secure site that will require you to log on with your personnel number and network password).

New Employee information on the available insurance options as well as rates and instructions for enrolling can be accessed here (this is a secure site that will require you to log on with your personnel number and network password).  

The Insurance Benefits enrollment process is completed using the employee portal (https://sapportal.ocps.net/irj/portal).   New employee enrollment is available for 2 weeks after your first day of work.   Instructions for completing the enrollment process can be found as previously stated.

Your coverage begins the first day of the month following a 59-day waiting period based on the first day you begin working in a benefited position.  You can view effective dates for 2024-2025 coverage here (this is a secure site that will require you to log on with your personnel number and network password).  

Payroll deductions for coverage begin the month prior to your effective date.  You can review the 2024-2025 Rate sheet here (this is a secure site that will require you to log on with your personnel number and network password).

After you have made your insurance selections, you may be required to provide documentation (i.e. birth certificate, marriage certificate, domestic partner affidavit, etc.). These documents must be provided to the OCPS Insurance Benefits office immediately to ensure your enrollment is processed.

Make your decisions carefully. Once you enroll in the plans you choose, you are locked in until the next enrollment takes effect the following October. During the plan year, you can change doctors, but not plans. Changes can only be made during the plan year if you’ve had an approved family status change (i.e. marriage, adoption, birth of a child) by calling the Insurance Benefits office at 407.317.3245.

View Insurance FAQs here.

New employees have an eight-month window to elect a retirement plan.   There are two plan choices:

• The Pension plan is the monthly guarantee plan, with vesting occurring after six years if hired with FRS prior to July 1, 2011 or after eight years if hired after July 1, 2011.
• The Investment plan is similar to a 401k where you assume the risk on your money and the growth of your investment is subject to the type of fund(s) you select and your risk tolerance. Vesting in this plan is after one year of service.

You can visit https://choosemyfrsplan.com/index.html for help in choosing your plan.  Your plan choice deadline is 4pm ET on the last business day of the eighth month following your date of hire.  If you do not submit a plan choice by your deadline, the Investment Plan will be considered your 1^st Election by default. Exception: If you are in the Special Risk Class, the Pension Plan will be considered your 1^st Election by default.

You may call the MyFRS Financial Guidance Line toll-free at 1-866-446-9377 for additional help in choosing your plan (they are available 9 am – 8 pm ET, Monday-Friday, excluding holidays).

During your second month of employment, you should receive a Welcome Brochure from FRS to your mailing address - please be sure your address is up to date and correct, using the Employee Portal (https://sapportal.ocps.net/irj/portal ) if necessary to make changes.  The Welcome Brochure you receive in the mail will include a PIN needed to complete your retirement plan election online service.

You will receive five new hire reminders from FRS during your eight-month window.

For additional information, you may view the PREO (pre-employment) Retirement video here or visit the OCPS Retirement Services website here.

The address and phone number included on your candidate profile, as well as the emergency contact information provided on the New Hire Data Collection form completed during onboarding in our applicant tracking system is defaulted to your permanent record when you are hired or rehired by the district.   

It is your responsibility to update the address, phone number or emergency contact information whenever changes occur.  This is especially important in order to receive mailed communication and materials from both FRS and the insurance provider(s) you may select during enrollment. 

Address, phone numbers and emergency contact information are updated online in the Employee portal (https://sapportal.ocps.net/irj/portal ).    Navigate to the Employee Self Service > Personal Information page and use the Personal Profile link to update your address, phone number or emergency contact information as needed.

Certain employees cannot update their information through the portal – those in positions that require a driver license or those employees who have an exemption from public records.   If the portal does not allow you to update the address, phone number or emergency contact information, please contact your school or department secretary for assistance.

Every employee must provide the employer a completed withholding allowance certificate (Form W-4) on or before the date of employment. The Form W-4 is completed electronically through the employee portal (https://sapportal.ocps.net/irj/portal ).  Once you are logged on, navigate to the Employee Self-Service > Payment screen to find the W-4 Tax Withholding link. 

If an employee fails to complete the form, the employer must withhold as if the individual were single or married filing separately (this means the maximum amount of federal withholding taxes will be withheld).  Employees can update their W-4 Withholding form at any time through the employee portal. 

There are tools to assist employees in determining the proper amount of withholding tax regarding the W-4 form such as IRS Publication 919, “How Do I Adjust My Tax Withholding?” This publication is available online and by calling 1-800-TAX-FORM (1-800-829-3676). You can also access the IRS withholding calculator by clicking here.

What if I claim an exemption from federal withholdings?
If you pay no federal tax on your tax return, you had no tax liability last year and you expect the same to be true for the current year, you can exempt yourself from having taxes withheld from your paycheck for the current calendar year. These employees must update their W-4 status online every year to maintain their exempt status. All employees claiming exempt who fail to renew their Form W-4 online through My OCPS by the yearly deadline will be converted to the default status of single with no other adjustments. Your first pay check after the deadline will reflect this change if proper action has not been taken to update your Form W-4 online through employee portal.

District staff cannot offer advice on tax filing status as we do not employ licensed tax attorneys.   You must use the tools on the IRS website to make decisions regarding your personal filing status. 

The Payroll Services Newsletters for New Employees have been designed to provide payroll guidance for new employees.    The newsletters can be accessed here.

If you have a payroll related matter that needs correcting, always begin with the secretary/bookkeeper at your worksite.   The secretary/bookkeeper is responsible for maintaining your payroll records.  If your questions can’t be answered, he/she will contact the Payroll department for further guidance. 

All OCPS employees are paid bi-weekly (every other Wednesday).  Payroll calendars should be referenced to determine when you will receive your first check – the calendars referenced below include the attendance period and check date for each bi-weekly payment.   Find your start date in the Attendance Period column on the calendar, and then reference the Pay Date in the next column (the Pay Date is the Wednesday check date).

To review the payroll calendar, find your employee type on the list below and click on the Payroll Area link (the Payroll Area links referenced below are on a secure site that will require you to log on with your personnel number and network password).  If you are unsure of your employee type, please check with your school or department secretary to provide that information.

10-month Instructional staff – Payroll Area 93
11-month Instructional staff (School Psychologists) – Payroll Area 94
12-month staff (Classified and Administrative Staff) – Payroll Area 81
11-month Occupational/Physical Therapists – Payroll Area 71
10-month Classified/Support Staff (196 days) – Payroll Area 82
10-month Classified/Support Staff (186 or 188 days, Food Service and Educational Paraprofessionals and Interpreters) – Payroll Area 83
10-month Classified/Support Staff (191 days) – Payroll Area 84
10-month Food Service Managers (196 days) – Payroll Area 85
10-month Transportation and Hourly Transportation Staff (191 days) – Payroll Area 87
Hourly Staff (except Transportation) – Payroll Area 97
 

The employee paycheck stub (or salary statement) includes all the details for a payment made.  Your salary statement can be found online in the employee portal (https://sapportal.ocps.net/irj/portal) by navigating to the Employee Self Service > Payment page.   The Salary Statement link on that page will present you with a list of all paychecks you have received in the year.   Click on any row to view the statement.   You may download or print a copy for your records if needed.  

Please note the top of the salary statement includes the Attendance Period and Pay Date, as well as your payroll area at the time of the check. 

For additional information about data included on the salary statement, please click here (this is a secure site that will require you to log on with your personnel number and network password). 

Through its governance powers, the School Board has adopted an extensive list of Board Policies to ensure there is a safe learning environment for all students and a safe working environment for all staff.  School board policies can be viewed here.

A Management Directive addresses a serious legal or policy issue in the district that requires a formal directive from the superintendent. A directive has the force of policy, and violations of the directive are serious.

The district's management directives can be found here. 

The Board hereby recognizes and acknowledges the Orange County Classroom Teachers Association, Inc., as the exclusive bargaining agent and agrees to negotiate with the Association’s designated representative pursuant to the provisions of Chapter 447, Florida Statutes, for all certified non-administrative personnel as defined herein including employees on Board-approved leave of absence.

The Association acknowledges and recognizes the School Board of Orange County, Florida, as the duly elected representative of the people of Orange County, Florida, and agrees to negotiate with the Chief Executive Officer or his representative pursuant to the provisions of Chapter 447, Florida Statutes.

The bargaining unit shall be defined as set forth by the Public Employees Relations Commission in Case Number 8H-RC-754-1039, by the Florida Public Employees Relations Commission on the twenty-first day of May, 1975, and as mutually agreed to by the parties to wit:

INCLUDED: All certified non-administrative personnel including the following: teachers, teachers-countywide, teachers-exceptional, teachers-gifted, speech therapists, teachers-specific learning disabilities, teachers-adult full-time, guidance personnel, occupational specialists, teachers-adult basic education, librarians/media specialists, deans, department chairpersons and compensatory education teachers, registered nurses, social workers, adjuncts/technical adult, and school psychologists.

EXCLUDED: All other positions of the Orange County Public Schools are excluded.

The current Contract between the School Board of Orange County, Florida and the Classroom Teachers Association can be found here.

MOU#2 – Paid Maternity Leave – EFFECTIVE 07/01/2025

MOU#1 – Sustainability Champion Recognition Program for 2024-25

Supplement Handbook – April 2024

Settlement Agreement – Lesson Plans

The Board acknowledges and recognizes the Orange Education Support Professionals Association (OESPA, FEA, and its national affiliates), hereinafter referred to as the Union, as the exclusive bargaining representative for classified employees, whether on active duty or Board approved leave of absence, and agrees to negotiate with the Union's designated representative pursuant to the provisions of Part II, Chapter 447, Florida Statutes.

The Union acknowledges and recognizes the School Board of Orange County, Florida, hereinafter referred to as the Board, as the duly elected representative of the people of Orange County, Florida, and agrees to negotiate with the Board's Chief Executive Officer or his representative pursuant to the provisions of Part II, Chapter 447, Florida Statutes.

The Bargaining unit shall be defined as set forth by the Public Employees Relations Commission (PERC) (Case Number RC 92-008, Certificate Number 700, as amended, CERTIFICATION OF REPRESENTATION FOLLOWING ELECTION AND ORDER TO NEGOTIATE issued by the Florida Public Employees Relations Commission on the thirtieth day of July, 1992).

INCLUDED: All full-time and regular part-time classified personnel employed by the Board as defined by PERC.

EXCLUDED: Classified positions employed in the following offices are excluded from the bargaining unit: Superintendent, Chief of Staff, School Board Services, General Counsel, Labor and Legislative Relations, Professional Standards, Personnel Specialist in Compensation Services and Budget Specialists in the Office of Management and Budget.

The current Contract between the School Board of Orange County, Florida and The Orange Education Support Professionals Association can be found here.

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MOU#2 – Paid Maternity Leave – EFFECTIVE 07/01/2025

Tentative Agreements Pending Ratification – December 4, 2024

MOU#13 – Bus Operator Critical Shortage Bonus

OESPA Contract Clarifiers – UPDATED

Memorandums of Understanding (MOUs) for Summer 2024 and the 2024-25 School Year

View the Principles of Professional Conduct for the Education Profession in Florida here. 

Management directive A-04 states that all employees of Orange County Public Schools have an affirmative duty to immediately report known or suspected child abuse, neglect or abandonment. The threshold for mandated reporting is “reasonable cause to suspect” that a child has been abused or neglected.  To review management directive A-04 in detail, and for instructions on how to report suspected abuse, neglect or abandonment click here.

Management directive A-10 requires an employee to self-report all arrests, injunctions or convictions to the Office of Professional Standards within 48 hours of the date and time of the arrest.  A phone message may be left 24 hours per day at (407) 317-3239.     To review management directive A-10 in detail click here.