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Records and Forms Management Home

Welcome to the OCPS Records Management Page

Contained on this site is valuable information regarding public records and student records. 

  • Under the District & Personnel Records page, you will find information on where to send subpoenas, public records requests, employee records and employment verification.
  • Under the Student Records page, you will find information on how to request educational records.

Public Records Custodian Contact information:

District Records Custodian
Records and Forms Management
Attn: Public Records Request
6501 Magic Way
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net
Request Form for Non-Student Requests ONLY: Public Records Request Form
To learn how to request your student record, please visit our Student Records page.

Resources and Frequently Asked Questions

  • Defined as a request for the production of documents, or a request to appear in court or other legal proceeding. A subpoena is court-ordered requiring an individual to act on the request, such as to testify or to present information. A person who receives a subpoena but does not comply with its terms may be subject to civil or criminal penalties, such as fines, jail time, or both.

  • Section 119.011(11), F.S., defines “public records” as “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”

  • Section 257.36(5)(a), F.S., requires that each public agency appoint a Records Management Liaison Officer to serve as a primary point of contact. The RMLO works in conjunction with the State Library and Archives of Florida and the agencies Records Management program. This title is usually abbreviated and referred to as an RMLO.

  • Typical duties may include:
    • Reports agency’s compliance statement annually to the Division.
    • Helps ensure proper disposition of eligible records.
    • Trains and advises agency staff in records management practices.
    • Responds to questions from the public regarding agency records.
    • Works with the Division to establish retention schedules.
    • Inventories agency records.
    • Participates in agency decisions regarding microfilming, imaging, storage and disposal.

    More information can be found online from the Division of Library and Information Services. DOS - Records Management Liaison Officers

  • Consult the General Records Schedules, made available online from the Division of Library and Information Services. DOS - General Records Schedules

  • Contact the Records Management office.   Public Records Custodian contact information:

    Orange County Public Schools
    Records Management
    6501 Magic Way, Bldg. 500
    Orlando, FL 32809
    Phone: 407.317.3965
    Fax: 407.317.3703
    E-mail: records@ocps.net
    OR 
    Public Records Request Form
    **Student records are NOT public records. Please visit our Student Records page for information on how to request your student record.**

  • When an active or former OCPS employee requests their own records, the first initial request and items produced are at no charge. Fees occur when multiple copies of an item are requested for employee records.

    Contact information:
    Orange County Public Schools
    Records Management
    6501 Magic Way, Bldg. 500
    Orlando, FL 32809
    Phone: 407.317.3965
    Fax: 407.317.3703
    E-mail: records@ocps.net

  • Please contact Records Management at 407.317.3965 or ocps.records@ocps.net, a specialist can provide updated information on Employee, Subpoena, Public or archive record requests.

  • All student records are handled at the school level, please visit any OCPS school to request your transcript.

Employee Sunshine Law Notification:

 

Helpful Links:

 

Policies on Records